How do I anonymize a candidate’s information?

If a person requests the deletion of their information from our systems or submits a GDPR request, the user can anonymize their details.

Anonymization removes all personally identifiable information—such as first name, last name, and email address—from a user profile. This ensures the individual’s identity is no longer retained in the system, while still preserving their assessment data for internal records and analytics.

This is different from archiving, which removes the record from active lists but does not delete or anonymize personal data. Archived assessments can still be found through search and their assessment data remains accessible with their original identifying information. For more information, see 👉 How do I archive assessments.

To anonymize a candidate’s information—including their first name, last name, and email address, follow these steps:

• Click Manage
• Select People
• Use the search filter to locate the individual by name or email address
• Select the person by checking the radio button next to their email
• Click the Anonymize tab in the top right corner
• When prompted with “Are you sure you want to anonymize this individual(s) for GDPR-related purposes?”, click Submit

Once completed, the individual's name and email address will be anonymized in the system.

NOTE:  Any assessment(s) anonymized only deletes the person’s first, and last name and email address.  However, these assessments will still be visible on the active list, and you will notice the following inscription in the email address field: [e-mail]. It is the client's responsibility to archive that particular record.

💬 Questions?
For any questions or support needs, contact us at:
📧 [e-mail]